A service for your change
Find options for director, shareholder, officer and corporate address updates.
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CORPORATE INFORMATION & RECORD UPDATES
Update director, officer, shareholder or address information for your federal or provincial corporation. We identify the right filing, prepare it and help you keep your records aligned.
FOUR CORPORATE CHANGE SERVICES
Choose the relevant update below. Confirm the effective date, supporting authority and registry requirements for your corporation.
Keep corporate information and supporting records aligned.
For board appointments, resignations or removals
Keep director information current.
Update director details following a properly authorized change. Prepare the effective date, required personal details and supporting corporate records.
For changes in share ownership
Align ownership records with the transaction.
Request support with shareholder record updates. Confirm the share documents, approvals and any beneficial ownership reporting required for the change.
For appointed corporate management roles
Record changes to corporate officers.
Update officer appointments, roles or departures. Prepare the supporting authorization and complete any registry reporting required in your jurisdiction.
For registered office or other address updates
Keep the right address on record.
Identify the corporate address that changed and provide the new details. Check whether the move also requires an amendment or other registrations.
Not sure which update applies? Tell us your corporation’s jurisdiction and the director, officer, ownership or address details that changed.
Discuss your corporate change ↗NOTICE OF CHANGE FOR CANADIAN CORPORATIONS
A corporate notice of change is a filing that updates your corporation's public registry record when its directors, officers or addresses change.
Director, officer, address and ownership updates do not all follow the same process. Shareholder changes may require internal securities records and beneficial ownership updates rather than a standard notice of change.
WHY CHOOSE NUANS PRE-SEARCH
Changes to people, ownership and addresses involve different records and filing rules. NUANS Pre-Search helps you identify the relevant service and prepare the information requested for your corporate update.
Questions? Speak with our teamFind options for director, shareholder, officer and corporate address updates.
Prepare the corporation number, effective date, updated information and supporting approvals.
Contact our team about filing requirements, supporting information or an existing request.
HOW YOUR CORPORATE CHANGE WORKS
Identify the change, prepare the supporting details and retain the resulting records or filing confirmation.
Choose the change service and confirm the corporation’s jurisdiction, current records and effective date.
View change services ↗Provide the new information and the authority for the change. Resolutions, consents, resignations or share documents may be needed, depending on the request.
Registry filings and internal approvals are separate stepsReview the filing confirmation or updated documents. Retain them with your corporate records and notify other registries, the CRA or banks where required.
Check related tax, banking and licensing records separately
WHAT YOU NEED FOR A NOTICE OF CHANGE
Gather these essentials before applying. The exact information and supporting documents depend on the change and the governing jurisdiction.
Corporation identity
The exact legal name, corporation number and governing jurisdiction.
Change & effective date
What changed, the previous details and the date the change took effect.
Updated information
Relevant legal names, roles, addresses or shareholding details for the selected request.
Authority & records
Required filing access, authorization, resolutions, consents or transaction documents.
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CORPORATE NOTICE OF CHANGE GUIDE
Corporate roles, ownership and addresses have different reporting requirements. Match the update to the correct record and authority.
Directors oversee the management of the corporation, while officers hold appointed management roles. One person may hold both roles, but changing one role does not automatically change the other.
Document the appointment, resignation or removal under the governing law and corporate documents. Then complete any required registry update and revise the internal records.
Explore director changes ↗A share issuance or transfer affects the corporation’s securities records. Not every shareholder change is reported through a standard registry notice, and reporting requirements differ by jurisdiction.
Check whether the transaction changes beneficial ownership or individuals with significant control. Registry reporting does not replace the approvals and documents needed to validly issue or transfer shares.
Explore shareholder changes ↗A registered office is the corporation’s legal address for official documents. A mailing or operating address may be a separate record, so identify which address has changed before filing.
Moving a federal corporation’s registered office to another province or territory requires an amendment to its articles as well as the relevant address update. Other jurisdictions have their own requirements.
Explore address changes ↗A notice of change reports an event-driven update, while an annual return meets a recurring registry requirement. Do not assume you can wait for the annual return to report a change.
Check the deadline and form for the affected information. Keep the filing confirmation with the supporting corporate records and review any separate CRA, bank or licensing updates.
Explore corporate filing support ↗FREQUENTLY ASKED QUESTIONS
Direct answers about corporate appointments, ownership updates, address changes and related filing responsibilities.
Tell our team the corporation’s jurisdiction and the information you need to update.
Contact our team ↗It is a filing that updates a corporation’s public registry record when reportable information, such as directors, officers or addresses, changes. The details that must be reported depend on the jurisdiction.
Federal corporations generally have 15 days to report director or registered office changes, and Ontario generally requires notice of changes to previously filed corporate information within 15 days. Other rules differ—for example, Nova Scotia requires director and officer updates within 14 days, while Quebec generally requires registry updates within 30 days—so confirm the deadline for your jurisdiction and change.
No, the appointment or removal must be made through the corporation’s required corporate procedures, or a director may resign. The notice of change reports the resulting change to the registry; it does not replace those steps.
A director oversees the corporation’s management as a board member, while an officer performs an appointed management role such as president or secretary. The same person can hold both roles, but the appointments and records are distinct.
No, share transfers are generally recorded in the corporation’s securities register, while public shareholder reporting varies by jurisdiction. Federal business corporations subject to individuals with significant control requirements must also report relevant control changes to Corporations Canada.
It can, if the transaction changes who owns or controls the corporation under the applicable reporting rules. Most federal business corporations must update their individuals with significant control records and file required changes with Corporations Canada.
Not by itself: a federal corporation must amend its articles and report the new address when changing the registered office’s province or territory. A continuance changes the corporation’s governing law and may be relevant to a provincial move; review our corporate update services to identify the appropriate process.
Prepare the legal name, corporation number, jurisdiction, effective date and complete updated details. Depending on the change, you may also need filing authorization, a company key, resolutions, consents, resignations or share transaction records.
Generally, no: a required change notice is due after the change, while an annual return is a separate recurring filing. Review our corporate filing services and confirm the applicable notice deadline rather than waiting for the annual return.
Outdated information can cause missed legal notices and expose the corporation to registry enforcement or other consequences under its governing law. Keep the public record and internal corporate records accurate even when the corporation is not actively trading.
No, do not assume your registry filing updates the CRA, your bank or other business accounts; check and update those records separately where required. See our CRA and WCB account services for related account support.