A record for your purpose
Choose registry access support, a company report, document copies or status confirmation.
- Canadian business. Confident beginnings.
Corporate record search & registry documents
Search corporate records and order profile reports, certificates of status and certified articles for federal and provincial corporations, or get help with an Ontario Company Key.
Four corporate record search services
Match your request to the information or document required. Confirm the corporation, jurisdiction and recipient’s requirements before ordering.
Find company information and request the right documents.
For authorized Ontario business representatives
Get support with registry access.
Request help obtaining an Ontario Company Key for your business. This confidential code is used to link the entity to an Ontario Business Registry profile. Provide the business details and follow the required authorization and verification steps.
For checking registered company details
See the information on the registry record.
Request a corporation profile report using the legal name or corporation number and jurisdiction. Available details depend on the registry and filed information. Use the report to review company identity, recorded status and other listed particulars.
For copies of incorporation documents
Retrieve the documents your company needs.
Request available copies of a corporation’s certificate and articles. Identify the jurisdiction and documents required, including any relevant amendments. Confirm whether you need certified or ordinary copies for your intended purpose.
For formal registry status confirmation
Confirm the corporation’s recorded status.
Request a Certificate of Status for the relevant corporation and jurisdiction. Check the recipient’s requirements for the certificate type and issue date. Availability and the information certified depend on the registry and entity involved.
Not sure which record to order? Tell us the corporation’s jurisdiction and what your bank, adviser or other recipient has requested.
Find the right record ↗CORPORATE RECORD SEARCH & DOCUMENT REQUESTS
Corporate records help you check registered company details, retrieve filed documents and confirm registry status. The document you need depends on your purpose and the corporation’s jurisdiction.
Choose a profile report for company information, copies for incorporation records, or a status certificate for registry confirmation. An Ontario Company Key serves a different purpose: access to manage an entity’s registry profile.
WHY CHOOSE NUANS PRE-SEARCH
A company key, profile report and status certificate serve different needs. NUANS Pre-Search brings these services together so you can identify the right request and prepare the company details it requires.
Questions? Speak with our teamChoose registry access support, a company report, document copies or status confirmation.
Use the legal name, corporation number and jurisdiction to help locate the correct record.
Contact our team about document types, required information or an existing request.
HOW YOUR CORPORATE RECORD REQUEST WORKS
Choose the service, identify the corporation and review the resulting information or next steps for your request.
Select Company Key support, a profile report, certificate and articles, or a Certificate of Status.
View record services ↗Provide the exact legal name, corporation number and jurisdiction. Specify the document and any relevant filing date or certification requirement.
Company Key requests require appropriate authorityCheck the company identity and document details when you receive the result. Keep the records for your transaction and follow any further instructions.
Availability and timing depend on the registry
WHAT YOU NEED FOR A CORPORATE RECORD SEARCH
Gather these details to help identify the correct company and document. Company Key requests have separate access and verification requirements.
Legal name & number
The corporation’s exact registered name and corporation number, if known.
Registry jurisdiction
Where the corporation is incorporated or registered, including federal or provincial details.
Document requirements
The report or document type, relevant date and any certified-copy or recency requirement.
Contact & authority
Your contact details and, for a Company Key request, the authority to act for the business.
CUSTOMER CONFIDENCE
See what customers across Canada say about working with us, then talk to our team about your plans.
Read what business owners, founders and organizations say about working with NP, then speak with our team about the right service for you.
CORPORATE REPORTS & DOCUMENTS GUIDE
Understand what each corporate record service provides and how to match it to a registry, banking or business requirement.
An Ontario Company Key is a confidential nine-digit code used to link a business to an Ontario Business Registry profile. It is different from the public corporation number that identifies the corporation.
Request a key only for a business you are authorized to manage. Keep it secure and share it only with authorized people who need registry access.
Request Company Key support ↗A corporation profile report provides registered company information. Depending on the registry, it may show the legal name, number, status, registered office and director information. It reflects the information filed with that registry.
A Certificate of Status is a separate registry-issued document confirming the corporation’s recorded status. Ask the recipient which document and issue date they require.
Explore profile reports ↗The incorporation certificate records the creation of the corporation. Its articles set out foundational provisions, such as the share structure. Later amendments may change those provisions, so the original articles alone may not tell the full story.
Specify which certificate and articles you need, including relevant amendments where required. Confirm whether the recipient needs certified copies or accepts ordinary copies.
Request certificate and articles ↗A status certificate confirms the registry information stated on that document as of its issue date. It is not a credit report, tax clearance certificate or guarantee that the corporation can meet its financial obligations.
Document names vary by jurisdiction. Federal corporations use Certificates of Compliance or Existence for different purposes; confirm the correct certificate before ordering.
Explore status certificates ↗FREQUENTLY ASKED QUESTIONS
Clear answers about Company Keys, corporation profile reports, certificate and article copies, and Certificates of Status.
Tell our team which corporation and jurisdiction are involved, and what information or document you need.
Contact our team ↗A corporate record search retrieves information or documents held by a business registry. It may help identify a corporation, review filed particulars or obtain copies of corporate documents. Results depend on the jurisdiction, search details and records available.
An Ontario Company Key is a confidential nine-digit code unique to a business or entity in the Ontario Business Registry. It is used to link the entity to a registry profile for management and filings. It is not the same as an Ontario Corporation Number or a CRA business number.
A Company Key request should be made by someone authorized to act for the business. The registry’s verification and delivery procedures apply. Keep the key confidential and share it only with authorized representatives who need access; it is not a public search report.
The report contains information recorded by the relevant registry. Depending on the jurisdiction and entity, this may include the legal name, corporation number, status, registered office and directors or officers. The report’s contents are based on filed information and do not guarantee that every change has been reported.
Not necessarily. A profile report does not provide a complete shareholder register, and public ownership information varies by jurisdiction. Do not assume that a director is also an owner. Shareholder records and any available beneficial ownership information serve different purposes.
A certificate of incorporation records that the corporation was created under the applicable law. The articles contain foundational provisions, such as the corporate name and share structure. Later articles of amendment may change those provisions, so confirm which documents your recipient needs.
You can request copies of available documents held by the relevant registry. Provide the corporation’s legal name or number, jurisdiction and document details. Availability, format and retrieval time may vary, particularly for older records or documents not available online.
That depends on the recipient and purpose. Some transactions require certified copies, while others accept ordinary copies. Ask your bank, adviser or other recipient before ordering, and confirm the required document, certification and any issue-date requirements.
It confirms the corporation’s status as stated by the issuing registry at the time of issue. Its scope depends on the jurisdiction. It does not establish creditworthiness, confirm that all taxes are paid or guarantee compliance with every law or contractual obligation.
Do not assume the documents are interchangeable. Federal corporations may need a Certificate of Compliance or Existence, while provincial registries use their own certificate types. A corporation’s provincial registration and federal incorporation are separate records. Confirm the jurisdiction and document required.
Fees and processing times depend on the registry, record type, certification and availability. Check the selected service for current options before ordering. Older records, incomplete company details or registry verification requirements may affect completion time.